One missing document can delay shipments for days — or even weeks. Export documentation errors are among the top causes of financial losses in international trade. Here are the most frequent mistakes and how to avoid them.

1. Incorrect Commercial Invoice Details

Mismatched data between invoice, packing list, and shipping bill leads to immediate rejection at customs.

2. Vague Product Descriptions

Customs requires precise HS codes, product names, and material details.

3. Inaccurate Country of Origin

Incorrect COO leads to regulatory penalties and shipment hold.

4. Missing Certificates

Some markets require phytosanitary, fumigation, or conformity certificates.

5. Incorrect Weight Declaration

Even a minor mismatch can cause container re-inspection.

6. Invoice Currency Mismatch

Ensure the contract, invoice, and payment method match.

7. Missing Banking Details

Essential for LC (Letter of Credit) shipments.

8. Wrong Incoterm Mentioned

Your Incoterm must match the buyer’s agreement.

9. Unverified Export Licenses

Certain goods require an export permit prior to loading.

10. Missing Insurance Documents

Especially important for CIF, CIP, or high-value cargo.

Clean documentation ensures faster customs clearance and reduces unexpected expenses. Falcon Freight’s team provides documentation support that eliminates avoidable delays.